Use your Google Drive to the fullest. Know how to send large files on Gmail
Whether you use Email for your business purpose or just for sending a personal email, every now and then we need to send larger files through Email. If you are a Gmail user then it can be a little disappointing for you that Gmail has a size limit for both messages and attachment you can send through Gmail. However, it doesn’t mean you can’t send larger files through Gmail. Gmail has a unique feature by which you send an attachment as large as 10 GB using the Google drive without any Gmail attachment issue whatsoever.
This tutorial will help you understand what is Gmail messages and attachment size limit and how can you send larger email attachment in Gmail using Google drive and web server.
What is Messages and attachment size limits in Gmail?
The size limit of a Gmail App is 25 MB. This size limit includes the size of a text message and the attached file. Usually, encoding or attaching the file increase the size of a file slightly. So, you should note that you can’t send a file with the size of exactly 25 MB through Gmail normally.
In case you send a Gmail message exceeding the size limit of 25 MB then the message will bounce back to you. Sending a larger attachment than 25 MB will also result in an error message.
How to send and receive larger files in Gmail using Google Drive?
As we have stated earlier, you can send a larger message or attachment through Gmail using the Google drive. If you are in a dilemma how to use google drive to send a larger message in Gmail then you just need to follow the steps given below:
- Log into your Gmail Account using your Gmail ID and password.
- Click on “+ Compose” to create an email.
- Now, click on “Insert file using Drive” button.
- Open the “Upload” tab.
- Drag and drop the files to be attached or you can also select the desired files by clicking on “Select files from your computer” option.
- Highlight the files you want to share
- Finally, click “Insert”.
Now, the file will be attached and you can send your email normally.
How to send large files in Gmail using web server?
Using a web server to send large attachments in Gmail is less convenient than using Google Drive. However, you can rely on this method if sending files through Google drive doesn’t work out for you.
For sending the files through this method, you need to upload the file on a web server. Once you are done with uploading the file on the server you can follow the steps given below:
- First of all, insert a password on your file on the web server to restrict public access.
- Copy the link of the file using your browser.
- Log into your Gmail and click on “Compose”.
- Click on “Insert link” option from the bottom of the window.
- Please ensure that the “web address” radio button is selected under the “Link to” option.
- Paste the copied link to the file in “To which URL should this link refer?” option.
- You can change the text of your link using the “Text to Display” option.
- It is recommended that you should not change the text as it will add more complexity and can lead to unnecessary confusion.
- If you don’t like how your link is looking then you can short it via URL shorting services link Bitly, TinyURL.com, Goo.gl.
- You can send your Email normally after adding the link.
Important Points to Remember
- Although sending the attachment using a web server is slightly inconvenient as compared to sending it via Google Drive, but it can help you save you precious google drive space.
- Downloading the file from the web server will take more time but users do have the authority when to download the file and when to stop.
- If you are facing problems in uploading the large file on a web server then you can split the files into small chunks and upload it. However, this method is not recommended as it can result in a loss of data.